Gift Administration is responsible for administering the University's many gift funds. Gift funds are comprised of gifts that that may be spent in their entirety, including current use gifts and gifts for the construction, renovation and maintenance of the University’s facilities (plant funds) and gifts to the endowment, which are meant to provide lasting support to the University.  For endowment gifts, only the income earned by the gift from may be spent and the principal remains intact for perpetuity.  Gift funds may be for the unrestricted use of the University or for restricted purposes as specified by the donor.  

Gift Administration is responsible for:

• Setting up new funds and modifying existing funds, as necessary
• Allocating gifts to the University to the appropriate funds
• Maintaining ALICE, the University's funds database
• Financial stewardship of restricted funds
• Monitoring compliance with donor restrictions
• Preparing annual endowment income budget and gift administration year-end closing adjustments
• Preparing investor reports and performing the plant fund analysis; and
• Reconciling the central gift holding account

Services:

Gift Administration provides services in the following areas:

• Acts as an expert resource regarding the usage of restricted gifts
• Conducts training covering the administration of restricted funds for the Yale business community
• Serves as a permanent member of the University's Gift Implementation and Stewardship Committee

Treasury Services is responsible for maintaining the University’s operating bank accounts, for monitoring the University’s daily cash position, for processing all in-coming and out-going domestic and international wire transfers, the establishment of petty cash funds, and for the proper recognition in the general ledger of revenue transactions recorded through the Receipts Identification Form (RIF) system.  It is also responsible for the establishment of merchant numbers for the acceptance of credit cards on campus and for monitoring the University’s compliance with the Payment Card Industry Data Security Standards.   

Reporting Cash Transactions
The Internal Revenue Service requires reporting of certain cash transactions in excess of $10,000 within 15 days of receipt of cash. Please visit Reporting Cash Transactions or contact the University Tax Department at 2-5530.

Services:

Treasury Services advises the Yale community on domestic and international banking issues and provides the following services at its two Cashiers’ Offices, which are located at 2 Whitney Avenue and 100 Sterling Hall of Medicine:

• Distribution of petty cash
• Issuance of cash and traveler’s checks advances and reimbursements
• Delivery site for RIF (on–line deposit) tracking slips and funds
• Processing of returned checks
• Coin and change
• Night deposit safe (Yale Police must provide escort and Key for 2 Whitney)
• Processing of credit card transactions for departments that do not have their own credit card machines
• Pick up of accounts payable checks (2 Whitney Avenue only)
• Drop off for accounts payable documents (2 Whitney Avenue only)